Hosting a coffee or mixer at your place of business offers the benefit of visibility and exposure.
Attendees will get a better understanding of the service your company provides and remember where it’s located. This will increase the opportunity of referrals too!
Mixers are intended to bring many people to one place to network in a setting that is relaxed but still fun and energized. The guidelines below will help prepare you for the event.
Select a Date & Time
One month advance notification to the Chamber is required. Evening mixer preferred day is Thursday, 5:30 to 7:00pm. Morning coffee preferred day is Thursday, 8:00 to 9:00am. Coordinate with the Event Director for available dates.
Create Your Invitation
As the host, your invitation should outline what can be expected at the mixer. Is there a decoration theme? Are you requesting raffle items from other businesses? Or will there be a special give away item? Will there be music? Share information of unique aspects of the event to draw more attendance. Send the invitation information to Chamber staff so it can be posted on the website calendar.
Let People Know
Invite your potential & current customers, suppliers, employees, neighboring businesses and anyone else you can think of!
Provide Hors d’oeuvres & Drinks
This is a great addition to any gathering. If the menu will be a focal point, that should also be part of the invitation information. If your business is a restaurant, the menu should definitely be the highlight! The drinks can be whatever is comfortable for your place of business, but if you are highlighting a winery or brewery or anything specific that should be part of the invitation.
Prepare and Request Raffle Prizes
Requesting raffle prizes from other business, as well as your own, offers visibility and encourages active participation for all attendees. Limit the number of raffle prizes to 5 or 6. Collect business cards of attendees at the door making it easier to conduct the raffle.
Be prepared to say a few words of welcoming and thanking people for attending.
*NOTE* Attendance varies among mixers. Be prepared to host anywhere from 20 to 40 attendees.